ARCHIVISTS' TOOLKIT > INSTRUCTIONS/TUTORIALS > LOOKUP LISTS

Lookup lists provide a set of predefined values that can be selected during data entry to populate a field. The Toolkit comes with a number of pre-defined lookup lists. You can modify many of these lists, though there are some that can not be modified because either their values are necessary for correct operation of the Toolkit, or are necessary in order to produce valid standardized outputs such as EAD or MODS. See  Lookup Lists appendix for the predefined AT lookup lists and the fields to which they are linked.

1. From the Setup menu, select Lookup Lists.
2. Double-click on the list you want to edit.
3. To add a list item:
   • Click the Add Item button
   • Enter in the value for the new list item, and press OK.
4. To import list items:
   • Click the Import Items button.
   • Select the file you wish to import. The list must be in a plain text file, with each item in the list on a single line.
   • Click Open. The new values will appear in the list.
   • Click Ok to save the list.